Our Meeting Room

Meeting Room Use ^{In a Nutshell}

Yes, we have a large meeting room. However, we do not rent this meeting room out to the general public for parties, etc. The room is used for library programs, City of Groves training classes, adult education, non-profit groups such as the photography club, quilting league, etc. The room cannot be used to sell merchandise, or for classes where someone is paid a fee for the classes. If you use the meeting room during operation hours, there is no fee. You just have to clean up after the meeting and you are good to go.

However if you want to use the meeting room after hours, you must pay $35 for three hours including set up. That's because we have to have staff on premises.

• Applications are available at the circulation desk or you can access one here. Staff will consulate with our library calendar and Director to let you know of the availability and your consideration.
• You must complete the application and it must be approved by the Director or the staff in charge for the day.
• Once the application is approved, a non-returnable fee of $35 will be needed to hold the reservation for the requested date if you are meeting after hours.
• The $35 fee gets you use of the meeting room for three (3) hours. That includes your set-up and clean up time.
• The fee must be in cash or check form, and if check--it needs to be made out to the City of Groves.
• You must cancel within 48 hours of the meeting to have your $35 refunded.
• Groups are responsible for setting up chairs and tables. Once used, groups are responsible for returning them to the original configuration.
• A $40 fee will be charged if we have to clean the room after you use it.
• Still interested? Click here for a full copy of the COVID-19 safety guidelines and  meeting room policy.